Step 1: Verify All Files Are Digested 0:00
- Confirm that all commission statements from carriers are digested.
- Check for completeness, especially if dealing with a lot of carriers.
Step 2: Access the Deposits Feature 0:23
- Log into the system and navigate to the deposits feature.
- Ensure your bank account is connected to view the deposits.
Step 3: Refresh the Deposits List 0:36
- Click the refresh button to load the latest deposits.
- Review the list of deposits displayed.
Step 4: Identify Entities from Descriptions 0:49
- Look for keywords in the deposit descriptions to identify the corresponding entities.
- Use the provided rules to match deposits with carriers.
Step 5: Auto-Match Deposits with Files 1:30
- The system will attempt to auto-match each deposit with a corresponding file based on amount and entity.
- Check for 'auto-matched' notifications next to deposits.
Step 6: Manually Match Unmatched Deposits 2:26
- For deposits that do not auto-match, select the deposit and manually search for the corresponding file.
- Confirm the selection to mark it as a manual match.
Step 7: Retrieve Missing Files 3:14
- If a file is missing (e.g., for a specific date), access the carrier's portal to retrieve the necessary statement.
- Alternatively, use Retrieve.
Cautionary Notes
- Always double-check the amounts and entities to avoid mismatches.
- Ensure that all files are up-to-date and accessible before starting the matching process.
Tips for Efficiency
- Regularly update the rules for new carriers to streamline the matching process.
- Keep a checklist of carriers and their corresponding files to quickly identify missing documents.